How to Apply

How to Apply

Traveling Scholar Program Ending in 2026-27

The Traveling Scholar Program will conclude during the 2026-27 academic year.

  • Applications for Winter and Spring terms will be accepted through October 19, 2026.
  • October 19, 2026, is the final application deadline.
  • After this date, the Traveling Scholar application will be permanently closed and no new applications will be accepted.

Students interested in participating in the program should submit their application before the October 19 deadline.

The following are the steps needed to apply for the Traveling Scholar program:

1. Find the Right Opportunity

  • Traveling Scholar is a self-directed initiative where doctoral students pursue specialized courses of study, research unique library collections, and work in advanced laboratories and facilities.
  • Because the program is highly individualized, there is no centralized list of available courses or experiences.
  • If your university offers a similar experience, you can’t apply

2. Know When to Apply

  • Traveling Scholar applications are accepted on a rolling basis.
  • You must submit your application at least 6 weeks before the semester starts as the approval process for both home and host universities can take several weeks to complete.
  • Applications submitted after this timeframe may not be accepted by the host university.
  • Applications are for one semester/quarter. If you intend to extend your experience beyond one semester/quarter, you will have to fill out another application.

3. Be Ready to Relocate

  • You will need to attend the host university in person, which may mean moving to a new city.
  • You are responsible for securing your own housing and paying for all your living costs.

4. Contact the Relevant Faculty and Administrators

  • You must proactively reach out to faculty and administrators involved in the approval process.
  • Early communication helps ensure a smooth application experience.
  • Required Contacts:

Home University Faculty Advisor

Home University Department Head

Host University Faculty Advisor

Host University Department Head

      5. Information to Have Before Starting the Application

      • Before starting the application, you should have:
        • The names and email addresses of all the required contacts
        • A description of the experience you are seeking
        • If you are seeking to take a class, you should have the course title and number 

      6. After you apply

      • You will receive an email confirming your application submission
      • Your application will then go through a process that includes receiving approvals from the following contacts
        • Home University Faculty Advisor
        • Home University Department Head
        • Home Traveling Scholar Coordinator
        • Host University Faculty Advisor
        • Host University Department Head
        • Host Traveling Scholar Coordinator
      • When a decision has been made on your application, you will receive an email notification

       

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